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Run Ads and Answer the Phones When Leads Actually Arrive

When leads arrive maps your leads by day of week and hour, names the best and quietest windows, and compares paid and organic timing. It answers “when should we run ads, answer the phones and send email?” and turns the pattern into schedules.

Published · Updated

/timingLeads, forms and trackingNew in v2.0
Open the Full Sample →Ask Your AI for It
When leads arrive sample report in the Studio look, sample data for Northwind Dental. Headline: Wednesday mornings bring the most leads: 76 between 8am and 11am.Open full screen
Sample data from Northwind Dental, a fictional dental practice. Its headline reads: “Wednesday mornings bring the most leads: 76 between 8am and 11am.” Click to open the full report.

What days and hours do most of my leads come in?

It depends on what you're scheduling. To map leads by day of week and hour, and turn that pattern into ad, staffing and email schedules, When leads arrive is the report to run. Type /timing to get it. To decide who to call first, the Lead quality scorer fits better. To see which pages bring those leads, use Landing page performance. To check which forms they fill in, pick Form performance.

What it is: When leads arrive is a day-by-hour map from the free UTM Grabber Reports skill for local businesses, clinics and sales teams that shows the best times to run ads and answer the phones.

What this report answers

Which day and time bring the most leads?
What share of leads arrive while the office is closed?
Do paid and organic leads arrive at different times?
How many leads come in on a phone?

Built for: Local businesses, clinics and sales teams deciding staffing and ad schedules.

What's in the report

The When leads arrive sample report in the Studio look, with its 5 parts numbered to match the list
Click or tap a number or list item.Open the full sample →

Why You Can Trust What It Tells You

Clear office hours and windows

Office hours mean Monday to Friday, 8am to 6pm, and busy windows are 3 hours in a row on one day.

Times shown in your zone

Times are read as recorded, in your site's time zone or UTC, and the report says which.

Advice tied to your numbers

The report suggests an instant after-hours reply at 20%+ after hours, and a phone check of your form at 60%+ on phones.

Ask your AI

Type the shortcut, or ask in your own words. Your AI pulls your leads through your UTM Grabber connection and builds the report.

You ask: /timingWhen do our leads come in?

Used UTM Grabber
  • check_site_health· UTM Grabber
  • list_forms· UTM Grabber
  • get_entries· UTM Grabber· 1,120 leads

Claude answers: Wednesday mornings bring the most leads: 76 between 8am and 11am. 36% of leads arrive outside office hours (Monday to Friday, 8am to 6pm).

Example chat in Claude. Sample data from Northwind Dental, a fictional dental practice. Your AI uses your own leads.
  • /timing
  • “When do our leads come in?”
  • “What's the best time to run our ads?”
  • “How many leads arrive after hours?”

What it uses

UTM GrabberRequiredYour leads, with their UTMs and click IDsThe user agent from UTM Grabber Premium (or your form's User Agent field), for the device split.
Your AIClaude, ChatGPT, Codex or Cursor

Report designs need Claude, Codex or Cursor.

When leads arrive
RequiredOptionalAd, analytics and CRM connectors come from each platform or a third party.

Which plan do you need?

This report works on the free plugin. UTM Grabber Premium adds more detail.

On Free and Starter your AI reads only your last 30 days, the short end of the range. Starter+ and Premium can read 90 days or more.

What your AI can read from UTM Grabber
PlanWhat your AI reads
Free pluginThis reportYour last 30 days, with a fair-use allowance
StarterYour last 30 days, with first touch and more click IDs
Starter+ or PremiumYour full history, unmetered
Compare Plans →

See it in 4 looks

Same numbers, same story, 4 designs. View the sample full screen, or download it as a PDF or editable PowerPoint slides.

When leads arrive report, Studio look

Studio

Client-facing reports

ViewPDFSlides

When leads arrive report, Boardroom look

Boardroom

Presenting to leadership

ViewPDFSlides

When leads arrive report, Ledger look

Ledger

Weekly ops reviews and analysts

ViewPDFSlides

When leads arrive report, Classic look

Classic

Printed reports and long reads

ViewPDFSlides

Questions about this report

Which time zone does it use?

The one your leads were recorded in: your site's time zone, or UTC when the timestamps end in Z. The report says which, so 8am means what you think it means.

Does it change my ad schedule?

No. It recommends the windows to bid up and trim, using days and clock times like “Wednesday 8am to 11am”. You set the schedule in Google Ads or Meta Ads.

Does it need device data?

No. The device section appears only when most leads carry a user agent, which UTM Grabber Premium records. Everything else works from the timestamp.

Capture the Whole Journey, Starting Today

The free plugin remembers each lead's last click. Every UTM Grabber Premium plan, from Starter up, also records where they first found you, more ad click IDs and what kind of visit it was, from the day you upgrade.

Premium starts recording the day you upgrade. It can't fill in visits the free plugin never recorded, so every week on free is a week of first touches and click IDs you won't get back.

See UTM Grabber Premium Plans →Book a Demo
What UTM Grabber saves with each lead
Free pluginUTM Grabber Premium
Last-click UTM tagsSource, medium, campaign, term and contentYesYes
Google Ads click IDgclidYesYes
First touchThe source and campaign that found them, kept after later visitsNoYes
Meta and Microsoft Ads click IDsfbclid, msclkidPlus Google's wbraid and gbraidNoYes
Traffic labelsPaid, Organic, Social, Referral or Direct on every visitNoYes
AI assistant visitsChatGPT, Perplexity, Gemini, Claude and Copilot named as sourcesNoYes
WooCommerce ordersUTM tags savedFull source on every order
Cookie length30 daysYou choose

Related reports

Lead quality scorer

Who to call first and why, so your team works the best leads first.

/leads

Form performance

Every form on your site, including the quiet ones, and the one to fix first.

/forms

Landing page performance

The pages that win and the pages that leak, with the traffic behind each.

/pages

See all 30 reports up close →

Want Us to Build This for You?

Get reports like this one with your logo and colors, set up for you. With the Support Package, we connect the AI Connector (MCP) to your data and hand you your own AI report builder, tuned to your business, for weekly, monthly and annual reports.

Get the Support Package →See What's Included

Works on free and paid plans, and with your agency. Cancel anytime, no contracts.

Done for you

$199/yr$349

Launch price · Real Value: $1,700

  • Expert SetupOur resident expert team installs UTM Grabber and wires every form, with a live test.
  • Diagnostics & FixesCaching, cookie and GDPR leaks found and fixed, then audited again all year.
  • Custom Reporting + MCPWe connect the AI Connector (MCP) to your data and hand you your own AI report builder.
  • Ongoing SupportNew funnels and forms wired all year, with priority answers.

Get This Report on
Your Own Leads.

Connect UTM Grabber to Claude, ChatGPT, Codex or Cursor with the AI Connector (MCP), add the free Reports skill, then type /timing. Or just describe what you need.

Connect Your AI →See UTM Grabber Premium PlansBook a Demo

Every plan can connect. The report designs need an AI app that supports skills: Claude, Codex or Cursor.

This sample is real output from the UTM Grabber Reports skill v2.0, built on sample data for Northwind Dental, a fictional dental practice. Once you set it up, every report uses your own brand colors and logo. Google Ads, Meta, Google Analytics and CRM connectors come from each platform or a third party, not from UTM Grabber. You add them to the same AI chat.